Digitize your documents while cutting back on incoming and outgoing paper!
Join Joe Kissell as he helps you clear the chaos of an office overflowing with paper. With Joe's guidance you can develop a personal clean-up strategy and choose your Mac-compatible tools--a document scanner and the software you need to perform OCR (optical character recognition), devices and services for storing your digitized documents, and tools to categorize, locate, and view your digital document collections. Once you have your gear in hand, Joe shows you convert your paper documents to digitized files and gives you ideas for how to organize your office workflow, explaining how to develop the day-to-day techniques that reduce the amount of time you spend pressing buttons, launching software, and managing your digitized documents.
In addition to all of the above, Joe clues you in to these paper-reducing skills:
Scanning or photographing documents you find while out and about--business cards, receipts, menus, flyers, and labels--so you keep only digitized versions. Joe discusses a variety of mobile scanning options, with an emphasis on using a camera-equipped iOS device, and lists similar options for employing Android, Windows, and BlackBerry smartphones.
Creating a digitized image of your signature so you can sign and share documents digitally, rather than printing them for the sole purpose of signing them with a pen.
Setting up your computer to send and receive faxes so you can avoid using a physical fax machine with paper input and output. Joe describes online fax services and using a fax modem.
Common techniques for reducing paper--paperless billing, online bank statements, and more--and less common practices, such as paperless postal mail services and check depositing services. Joe also shares effective tips for reducing the amount of catalogs, junk mail, and paper that you receive.
The book answers numerous questions, including:
- What is a "searchable PDF," and why is it key to a paperless office?
- Where should I store my digital documents?
- How should I back up my important digital documents?
- What differentiates "document scanners" from other types of scanners?
- What does TWAIN stand for, and should my scanner support it?
- Why do I need OCR software, and what features should I look for?
- What scanners and OCR products does Joe recommend?
- How can I automate my workflow for scanning documents?
- What paper documents should I keep in physical form?
- How do I use common tools to add a signature to a PDF?
- What naming and categorization schemes should I use?
- What should I keep in mind if I want to share my digital documents?
- How can I access my digital documents remotely?
- How can an iPad, iPhone, or other device help me reduce paper use?
- Is it better to use a fax modem or a fax-to-email gateway?